Director of Operations

Goal

The Director of Operations will be responsible for overseeing the day-to-day operations of the museum and making executive decisions pertaining to museum operations like emergencies and personnel issues; the goal is to seek for better strategies and resources to maintain a good working relationship between employees increasing work productivity.

Human Resources

Work closely with Executive Director maintaining employees compliance with regulatory “Museo Employee Manual” laws as well as files and records for every full-time, part-time and long-term contractor. By keeping accurate records we will ensure to address the needs of every staff as a “High Priority” maintaining a healthy work environment.

  • Supervise museum operations staff
  • Assists with oversight, management, and creative design for museum projects.
  • Oversees with formulating and implementing museum policy.

Finance

Manage and create annual operating budget with an increment of 3% each year. An independent accountant firm will help maintain clear financial reports of Income and Expense for Trustees and Executive Director. Analyze and project fundraising earnings for every event and campaign supervising administrative operations of financial activity. Work closely with the Executive Director and the Development Department setting up goals for economic self-sufficiency.

  • Day to day monitoring of finances.
  • Create projected and current budget for all the necessary reports.
  • Manage Museo’s Audit annually with an independent firm.
  • Process all necessary permits and licenses year round with the city and the state to maintain the Non-profit status

Facilities

Maintain Museo’s building running without complications securing museum staff and museum visitors with a positive working environment. Resolve any issue related within 24 hours by contacting the necessary agencies.

  • Serve as the building coordinator and primary contact for facilities issues.
  • Maintain access to building properly running.
  • Schedule annual inspections with all the necessary city departments.
  • Monitor all services to ensure their proper working order.

Evaluation:

  • The Executive Director will evaluate best financial practices working closely with the Financial Committee.
  • Analyze the End of the Fiscal Year through a comparison between the Projected Budget submitted at the beginning of the Fiscal Year and the End Year operations. Make recommendations and implement better practices to reach the annual projections to achieve self-sufficiency.
  • Through the independent Audit Firm create the Annual Audit and 990-tax report. Reach positive results by keeping accurate financial records.
  • Reach financial projections in every fundraising campaign as well as maintain close donor relationship and support by working closely with staff at different capacities.
  • Work closely with Board Financial Committee to maintain accurate budget planning and operations.

Qualifications:

  • Bachelor’s degree or equivalent work experience required.
  • Two plus years in senior management roles including staff supervision, human resources, fundraising and finance.
  • Commitment to the mission, values, aspirations of the organization.
  • Past success designing organizational leadership in for profit and non-profit business.
  • Ability to implement vision, think strategically, creatively problem solve, exercise good judgment and lead change.
  • Proven track record of attracting resources and partnerships and managing external relations.
  • Excellent communicator with experience as a spokesperson who can articulate messages to different audiences.

 How to Apply

Please submit a Cover Letter and Resume to administration@museo.org by Sept. 6th, 2017. In the subject line of your email, please list your name first.

It is the policy of Museo de las Americas to prohibit discrimination against any person or organization based on age, race, sex, color, creed, religion, national origin, sexual orientation, transgender status, gender identity, gender expression, ancestry, marital status, gender, veteran status, political service, affiliation or disability.